Embedded Files
Please check the Zoom app for software updates at least once a week.
NON-HYBRID AV EQUIPMENT
Ceiling Speakers
Factor Sound Mixer and Amplifier
HDMI cable
Projector
VGA cable with 3.5mm audio cable attachments
General Zoom Rooms Instructions
General Zoom Rooms Instructions
Quick Start Instructions
Quick Start Instructions
Equipment for Hybrid Classes
Equipment for Hybrid Classes
Amazon Fire Tablet
Desktop Computer (in control box)
Keyboard and Mouse
PolyCom Camera and Conference Microphone system with Remote
Sharp TV with Remote
TCL TV with Remote
PolyCom Camera
PolyCom Conference Microphone
TCL TV with PolyCom Camera system mounted above
Hybrid Room Setup and Features
Hybrid Room Setup and Features
The standard configuration of Room 230 allows for the following hybrid capabilities:
In-person students, lecturers, and presenters can see online students via the Sharp TV
In-person students, lecturers, and presenters can hear online students via speaker of the TCL TV
Online Students can view and hear In-person students, lecturers, and presenters via the PolyCom system mounted on the TCL TV
Students, lecturers, and presenters can display their presentations for in-person participants via display through TCL TV
The PolyCom camera can be configured to focus on a specific location as controlled by the Zoom Rooms controller or the PolyCom remote, or it can be set to focus on each speaker as they are picked up by the microphone
Note that it takes a few seconds of speaking for the camera to switch focus
In order to enable the full-functionality of these classroom feature, please do not move or adjust the orientation or position of these items without consulting a member of the Regent College IT Team first. It is important that the room be reset to the proper settings between classes.
Please note that any changes to the setup of the classroom may alter or disable the use of these hybrid features during your class
Specific Tech Instructions for Hybrid
Specific Tech Instructions for Hybrid
Please note that the remotes for TVs in this room work for both TVs
Hold the remotes close to the TVs if you need to make a volume/input change for one of the TVs or turn just one of them on/off
Mute the Sharp TV and make sure the volume on the TCL TV is above 40
This will ensure you can hear online participants without an echo
Check that the PolyCom Camera is turned on
Near the top of the bar there should be small orange or green light turned on
The green light indicates that the camera is on and in use
The orange light indicates that the camera has power but is not in use
If the PolyCom Camera is not turned on, please contact a member of the Regent IT team
Check that the PolyCom Conference Microphone is in the center of the room and plugged in
If the Conference Microphone is not plugged in, please contact a member of the Regent IT team
Control the PolyCom Camera settings using the Zoom Rooms controller on the Amazon Fire Tablet
To set the camera to a static position, press the Camera Control button on the Zoom Rooms controller
Select Manual
Navigate the camera position using the Zoom buttons on the left of the panel and the arrows in the middle
It is best to set this before class
You can set 3 Preset Views to switch between using the buttons at the bottom
Talk to a member of the Regent IT Team at least 15 minutes before class if you would like help saving some default manual views to quickly switch between
To set the camera to focus on the Active Speaker, press the Camera Control button on the Zoom Rooms controller
On the Camera Control panel, press Speaker Focus to set the camera to automatically switch to the active speaker
Note that it takes a few seconds of speaking for the camera to switch focus
Some tips on Camera settings for your class
Manual view is best for:
Long lectures or presentations with a single speaker
Rapid fire questions
Small group discussions
Any time when the camera is on before or after class
Speaker Focus is best for:
Conversations between a host and speakers
A presenter and a respondent
Medium-length seminar dialog
Using the Projector - Non-Hybrid
Using the Projector - Non-Hybrid
1. Find the projector remote on top of the black AV box and point it toward the projector. Then press ON.
2. The projector will beep, and after a few seconds its power button will turn blue.
Note: When the projector turns on, you may see the following message: HDMI | No Input. Check the input terminal. Please ignore this and proceed to the next step.
3. Plug your computer into the AV box's VGA or HDMI port.
The box's input panel should automatically select the correct source. (The indicator light will turn blue for HDMI, or red for VGA.)
If necessary, press the Input Select button to manually switch between an HDMI or VGA connection.
4. Your screen should now be visible on the projector. If it isn't, open your computer's display settings to mirror or extend your display.
Mac users: Click here to learn how to mirror or extend your display.
Windows 10 users: press Windows Key + P to mirror (i.e. "duplicate") or extend your display. Click here for instructions.
Windows 7 users: press Windows Key + P to mirror (i.e. "duplicate") or extend your display. Click here for instructions.
5. Remember to turn off the projector and return the cables to their original places when you're done!
Press STANDBY on the remote to turn it off. A confirmation request will appear on the screen. Press STANDBY again to confirm.
If you have plugged any new cables into the AV box, unplug them
If you have unplugged any new cables from the AV box, plug them back in
Finding Cables & Display Adapters
Finding Cables & Display Adapters
There should be one VGA and one HDMI cable underneath (or already plugged into) the AV box.
If you need a display adapter, please ask for one at Reception. If Reception is closed, please ask Facilities instead.
If you’re using a VGA cable and need sound, plug a 3.5mm audio cable from your computer into the AV box's AUDIO IN jack. The VGA cable under the AV box should have audio cable attachments at each end.
Using the Sound System - Non-Hybrid
Using the Sound System - Non-Hybrid
1. Connect your device to the AV box's input panel with either an HDMI cable, or a 3.5mm audio cable.
If you're using an HDMI cable, plug it into the HDMI In port.
If you’re using a VGA cable and need sound, plug a 3.5mm audio cable from your computer into the AUDIO IN jack. The VGA cable under the AV box should have audio cable attachments at each end.
2. Find the sound amplifier (Factor X-7240-4) in the AV box, and turn on its POWER switch.
Set the AUX dial to about 80%.
Set the MASTER dial to about 50%
3. Start playing audio on your device.
Set your device's volume to about 90%.
If your media player app has its own volume control, set that to about 90% as well.
4. Turn up the MASTER dial on the amplifier to hear the audio through the ceiling speakers.
There are no speakers at the front, so you'll need to stand at the centre of the room to test the volume level.
5. Using a microphone or instrument with a quarter inch jack
Open the AV Box to access the back of the Sound Amplifier
Note the selected port and plug in the device
Control the volume using the corresponding knob on the front of the Sound Amplifier
Note that if there is already a Shure Headset Microphone in the room, this is for hybrid classes and should not be unplugged and utilized with the non-hybrid classroom
Please contact Regent IT with at least several hours in advance of your class or meeting in order to borrow and set up wired or wireless microphones or instruments to run through the Sound Amplifier
6. Please make sure to return the Sound Amplifier to original state when you have finished using it
Make sure to power off the Sound Amplifier
If you have plugged any new cables into the Sound Amplifier, unplug them
If you have unplugged any new cables from the Sound Amplifier, plug them back in
Troubleshooting - Non-Hybrid
Troubleshooting - Non-Hybrid
If the projector remote isn't working:
Remember to point the remote at the projector, not at the AV box.
If there is still no response, the batteries may need to be replaced. There should be extra AAA batteries at Reception.
If the remote still doesn't work, then manually press the blue button at the bottom of the projector to turn it on.
If your computer screen doesn't appear on the projector:
Check if light on the projector's power button is blue. If it's red (or off), the projector needs to be powered on.
Make sure that the projector's input source is set to HDMI1 even if you're connected via a VGA cable.
Press the SOURCE button on the remote to check the input source.
Check if your computer's display settings are set to "Mirror" or "Extend" your display. If "Extend" is enabled, try moving the mouse cursor off to the left or right of your screen until it appears on the projector. If this doesn't work, try the "Mirror" option instead.
Check that you have the correct display adapter. If you don't, please ask for one from Reception, Facilities (after office hours), or the IT Help Desk (ext. 372 / [email protected]).
If the sound isn't working:
Try increasing the master volume on your computer.
If you are using the VGA cable then remember to plug a 3.5mm audio cable from your computer into the AV box's headphone jack. (There should be audio cable plugs at both ends of the VGA cable.)
If you're using a MacBook with a Mini-DisplayPort > HDMI adapter and there's still no sound, try using a 3.5mm audio cable to connect your computer to the AV box.
For certain older MacBook models, the Mini-DisplayPort cannot transmit sound. Click here to view a list of those models.
Try adjusting the AUX and Master volume dials on the amplifier in the AV box.
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